Steal this job posting template to speed up your recruitment process

A role just opened up on your team, and you need to start the hiring process ASAP. But writing every job description from scratch can slow you down.

Job posting templates can help you post new roles and start connecting with candidates faster, especially for positions you hire for regularly, like tech support or customer service. While specialized roles might need a little more tweaking, templates still save you valuable time. Make sure to keep standard details like your company overview, benefits, and the application process on hand. That way, all you have to do is plug in role-specific info once it’s finalized with the hiring team.

In this article, you’ll learn job posting best practices and get a job description checklist to help you fill your next job vacancy. We’ll also share a free template recruiters and hiring managers can use to get a head start on job ads. (Click here to jump right to the template.)

Job posting best practices

Job descriptions often give potential candidates their first impression of your organization. A clear, well-written description shows job seekers that you know exactly what you’re looking for and that you respect their time.

Here are some best practices to help you create job postings that attract top talent:

• Use clear, simple language: Avoid jargon and buzzwords

• Be specific: Clearly outline key responsibilities, requirements, and expectations

• Prioritize key info: Lead with the most important details like job title, company name, location, and job type (e.g., full-time, part-time, contract, or temporary)

• Make it easy to read: Avoid long paragraphs. Use bullet points to list responsibilities and requirements.

• Highlight company culture: Explain what makes your company a great place to work

• Stay inclusive: Use gender-neutral language and showcase your organization’s commitment to diversity and inclusion

• Check for legal compliance: Ensure you meet local laws around job postings (e.g., including a salary range or stating set work hours, if applicable)

“Building a recruiting process that’s inclusive, treats candidates fairly, and doesn't expect people to have certain prerequisite knowledge that not everyone has, is really important in terms of what sort of statement a company is making about how inclusive their practices are.”

Matt Woo

Head of Talent Operations at Ontra

Job description checklist

Use this checklist to make sure your next job posting covers all the essentials and attracts qualified candidates:

• Job title: Keep it clear and straightforward so candidates instantly know what the open position is.

• Company overview: Share a quick intro to your company. What do you do? What are your mission and values?

• Location: Let candidates know if this role is fully remote, based on-site, or hybrid.

• Job type: Is it full-time, part-time, contract, or temporary?

• Work hours: Share the expected working hours. If it’s a remote role, be sure to specify the hours and time zone when they’ll need to be available.

• Responsibilities: Give an overview of what the candidate will be doing day-to-day, focusing on the key tasks and types of projects they'll tackle.

• Job requirements: What makes someone an ideal candidate for this role? Include relevant experience, educational background, or certifications. Be specific about what’s essential versus what’s just nice to have.

• Skills: List required technical skills and soft skills like communication, collaboration, or leadership.

• Team overview: Give an idea of who they’ll be working with and reporting to. Describe the team’s size, department, and role within the organization.

• Benefits and perks: Highlight the benefits package (healthcare, retirement, etc.) and any perks that make your company a great place to work, like wellness programs, office snacks, or remote work stipends.

• Salary range: Sharing a salary range can help set expectations up front, so recruiters and candidates are on the same page well before a job offer is extended.

• Application process: Include clear steps for how to apply and what to include, like a cover letter or portfolio link. 

• Interview process: Explain what the interview process entails. How many rounds of interviews are there? Does the process include any assessments or test projects?

Depending on where you're located, certain details might be required by law (like salary range, work hours, or equal opportunity statements). Make sure you’re in compliance with local regulations.

Free job posting template

Here’s a job posting example template you can easily customize for your organization:

INSERT JOB TITLE HERE

Internal Posting Notes (DO NOT EDIT OR REMOVE):
Hiring Manager: INSERT HIRING MANAGER NAME HERE
Someone in the role today: INSERT EXISTING EMPLOYEE HERE
Link to career path: INSERT LINK TO CAREER PATH HERE

About the team & opportunity
ADD OVERVIEW OF TEAM STRUCTURE AND ROLE 

A day in the life of a(n) ROLE TITLE at COMPANY NAME:
• LIST ROLE RESPONSIBILITIES

What do we need from you?
• LIST SKILLS AND EXPERIENCE
• Authorized to work lawfully in the United States of America as COMPANY NAME does not engage in immigration sponsorship at this time

What’s in it for you?
ADD DETAILS ABOUT COMPANY CULTURE, BENEFITS, AND SALARY

How to apply:
ADD APPLICATION INSTRUCTIONS

If you are an individual with a disability and would like to request a reasonable accommodation as part of the application or recruiting process, please contact us at EMAIL@COMPANYNAME.COM.

COMPANY NAME is registered as an employer in many, but not all, states. If you are not located in, or able to work from, a state where COMPANY NAME is registered, you will not be eligible for employment.

How to share your open role on job boards

There are a ton of job boards out there, and posting manually on each one can be a time-consuming part of the recruitment process. Speed things up by choosing an applicant tracking system (ATS) that integrates with major job boards and social media platforms, like Indeed, LinkedIn, and Glassdoor.

Choosing the right ATS can help your team effectively and efficiently manage the recruitment process while offering an easy, positive candidate experience. In addition to automating job board posting, an ATS makes it easier to keep track of where candidates are in the hiring process, automate resume parsing and candidate communication, manage employee referrals, build a careers page, and track hiring metrics.

Pro tip

For an even smoother recruiting process, add an interview scheduling tool like Calendly to the mix.

In a Calendly survey, 78% of recruiting professionals said they’ve lost a candidate because they couldn’t schedule interviews quickly enough. Scheduling automation tools like Calendly help recruiters coordinate interviews by letting candidates self-schedule in just a few clicks. Calendly’s ATS integrations automatically update candidate records when an interview is booked, rescheduled, or canceled.

A better experience for recruiters, hiring managers, and candidates

Job posting templates help you move quickly when a role opens up, so you can focus on what matters most — connecting with the right candidates. Paired with tools like an ATS and Calendly’s scheduling automation, you’ll save time and create a better experience for everyone involved.