Automated scheduling
Powerful scheduling software for individuals and teams
Learn how Calendly’s scheduling automation simplifies the process of booking appointments and meetings.
What is Calendly?
Calendly is the industry-leading scheduling software that simplifies booking appointments and meetings with customers, recruits, and more. Whether you want to use free scheduling software or a robust online scheduling platform, Calendly makes scheduling easy.
Discover how businesses grow with Calendly
Core scheduling features
With features for every step of scheduling, from calendar integration to customizable meeting templates, Calendly is a leader in online scheduling software.
Sync your scheduling automation with all major calendar apps, including Google Calendar and Outlook. These calendar connections show your available meeting times, preventing double bookings.
Easily tailor your availability based on your preferences. Manage the hours you're available for meetings, block time off, add buffers between meetings, and even limit the number of meetings per day. Invitees will only be able to book times that truly work for you.
From one-on-one meetings and group events to co-hosted meetings and round-robin scheduling for teams, you can create scheduling links to suit your different meeting needs.
By integrating with popular video conferencing tools like Zoom, Microsoft Teams, and Google Meet, Calendly can add a unique video conferencing automatically to every virtual meeting invitation you send.
Your personal booking page has a unique link you can share anywhere — via email, your website, LinkedIn, or any web page. Invitees can view your availability and book a time that works for both of you.
Calendly for small businesses to enterprises
Calendly is more than a scheduling tool; it helps your team move faster and improves the customer experience.
For individuals and small businesses
Calendly’s online scheduling capabilities simplify client interactions. Whether you’re managing customer needs, booking consultations, or coordinating with vendors, Calendly ensures that every appointment is scheduled efficiently.
Larger teams and enterprise-scale organizations
Use Calendly to manage team availability and conduct meetings with multiple participants. Collective scheduling ensures everyone who needs to attend is in the room, and Round Robin distribution balances the meeting load among team members. Plus, advanced security like SCIM and SSO keeps your org secure.
Schedule from everywhere
Calendly is designed to fit seamlessly into your workflow, wherever that is.
Mobile app
The mobile app gives you the flexibility and functionality to manage your schedule on the go. View and adjust your availability, send scheduling links, and manage meetings on the fly, making it simple to stay on top of your calendar no matter where you are.
Browser extension
With browser extensions for Chrome, Firefox, Edge, and the Outlook add-in, your scheduling link is always just a click away. Manage your schedule, keep track of your contacts, and book meetings in an instant so you can get more done in less time.
100+ integrations
Calendly offers over 100 native integrations, ranging from CRMs and marketing platforms to productivity apps and payment portals. These integrations ensure your scheduling process is fully embedded within your existing workflows.
Website embed options
Embed your scheduling link and signup forms directly on your website, allowing visitors to book appointments with you right then and there. Customizable embed options let you match the look and feel of your website for a consistent user experience.
Mobile app
The mobile app gives you the flexibility and functionality to manage your schedule on the go. View and adjust your availability, send scheduling links, and manage meetings on the fly, making it simple to stay on top of your calendar no matter where you are.
Browser extension
With browser extensions for Chrome, Firefox, Edge, and the Outlook add-in, your scheduling link is always just a click away. Manage your schedule, keep track of your contacts, and book meetings in an instant so you can get more done in less time.
100+ integrations
Calendly offers over 100 native integrations, ranging from CRMs and marketing platforms to productivity apps and payment portals. These integrations ensure your scheduling process is fully embedded within your existing workflows.
Website embed options
Embed your scheduling link and signup forms directly on your website, allowing visitors to book appointments with you right then and there. Customizable embed options let you match the look and feel of your website for a consistent user experience.
Level up your scheduling with advanced features
Ready to polish your whole scheduling process from start to finish? These advanced features take your scheduling to the next level.
Whether you’re qualifying leads or managing customer support inquiries, Calendly Routing ensures each meeting is directed to the right person or the first available expert.
Let groups vote on their preferred times with Meeting Polls. Once the responses are in, Calendly automatically schedules the meeting at the time that works best.
Workflows remove manual meeting prep by automating email and text reminders to prevent no-shows, and send follow-ups to personalize every touchpoint.
Professionals who charge for their time can collect payments as soon as a meeting is booked via Calendly’s Stripe and PayPal integrations.
Read customer story“There is so much to love! The ease of use for you and your customers, and the integrations, will absolutely save you time and help you become more efficient in how you operationalize your calls and meetings across the board.”
Read customer story“Compared to our previous scheduling automation solution, Calendly’s user interface was a breath of fresh air. Calendly made it possible for us to shorten onboarding time for new team members to 30 minutes or less. It helps a new team member feel as if onboarding is not a burden.”
Read customer story“Before, it was up to our support team to look up each Home Loan Specialist’s time zone and availability and try to find a match. But now, it’s effortless. With the Outlook integration, Home Loan Specialists don’t even have to go into the Calendly system if they don’t want to.”
Read customer story“Scheduling meetings was a big pain point with advisors, but we solved that with Calendly. Now, they’re able to focus their time and energy towards things that matter more.”
Frequently asked questions
Automated scheduling is the process of using software to manage and book appointments without the need for manual input. It automatically handles tasks like checking calendar availability, sending invitations, and sending reminders. Automated scheduling eliminates the back-and-forth emails often involved in setting up meetings, which saves time and reduces errors.
Online scheduling software is used to simplify the process of booking appointments and meetings. It allows invitees to view availability, select a meeting time, and receive automatic confirmations — all from a centralized platform. Businesses use it to meet with prospects, manage clients and customer needs, interview candidates, and more, making it easy to organize schedules across vendors, clients, teams, and time zones.
A scheduling tool is essential for anyone who regularly books meetings or appointments to do their job. It simplifies the scheduling process by automating time-consuming tasks like coordinating availability, sending reminders, and managing cancellations. By using a scheduling tool, you can reduce scheduling conflicts, improve time management, and ensure that your calendar stays organized.
Unlike others in the online scheduling software space, Calendly’s core focus is scheduling excellence. By automating the scheduling process and integrating with the tools organizations use every day, Calendly frees up users’ time to focus on what matters most — whether that's closing deals, nurturing leads, delivering excellent customer service, or hiring top talent.
Using scheduling software helps your business streamline operations, improve the customer experience, increase efficiency and boost revenue. It reduces the time spent on administrative tasks, ensures meetings are scheduled quickly and accurately, prevents no-shows with automated reminders, and much more. The more productive meetings and better relationships that result from automating scheduling ultimately boost your business’s bottom line.
Additional resources
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